With the start of another year in your studio comes the opportunity to make changes. But actually making those changes can be difficult. It’s all very well to say you want to do amazing things… but when it comes time to actually do them… the complexity of those plans means they often fall by the wayside; we’re only human and there are only 24 hours in a day.
So today we’ve come up with a simple, yet high-impact plan that solves a major piano teacher stressor; consistent and continuous communication with piano parents.
Piano teachers who keep in regular contact with piano parents have thriving studios. When everyone (teachers, parents, students) are all on the same page, kids practice more and progress faster. And, for the most part, kids who practice AND progress do not quit piano lessons.
If you’ve been longing to have more of a connection with your piano parents or if you already have a great connection but want to maintain it without spending hours in your office, then rejoice – we’re about to make studio communication a whole lot smoother with an easy-to-follow, monthly, piano parent communication template.
A Monthly Plan For Piano Parent Communication
I’m a big fan of scheduling – we just got an Amazon Alexa for Christmas and we’ve been busy calling out reminders and schedules, allowing her to automate those parts of our life that will free up our brains for other things!
So, in this post, we’re allowing you to free up your own brain with a 3-step plan for automating your piano parent communication: 1) Set aside 45 minutes every Sunday, 2) Quickly prep an email following the “formula” we’ve provided below, 3) Press send.
See… simple! Now check out the monthly email plan…
1. Week One: Provide An Introduction To The Month At Your Studio
This email should give a brief overview of everything that will be happening in your studio in the coming month. Things to include could be:
- Any special events you have planned (piano parties, group lessons, recitals and performances, practice incentive events)
- New resources you will be using (new piano books/sheet music you’ve purchased, piano games you will be using, manipulatives you’ve organized, off-bench games you’ll be playing etc.)
- Your studio’s overall focus for the month (this could be a concept that you’d like to focus on in lessons such as rhythm, a composer you’ll be learning about, a skill you’d like to develop etc.)
- Welcome new students who will be beginning at your studio.
2. Week Two: Share The Fun
This email should be a brief check-in sharing some of some of the fun you’ve been having in your studio during the first week of the month. Things to include could be:
- Photos of students (with permission, of course!) using the new resources or participating in the events you talked about in Week One.
- Photos of the resources themselves (our PianoBookClub books and PianoGameClub games photograph beautifully!)
- A brief paragraph explaining how the resources you used that month are contributing to your studio’s monthly goals.
- A “student highlight” – focus on one student per month and share his or her recent accomplishments/goals met.
3. Week Three: Boost Piano Parent Knowledge
This email should be short, but must include one bit of knowledge you’d like your piano parents to have. This could be:
- A tip for helping their children with piano practice at home
- A suggested at-home listening list of pieces you’d like your students to recognize
- A PDF of a piano parent resource you’d like them to use or read (we’ve shared resources such as a our “Piano Parent Cheat Sheet” etc.)
- A link to an article highlighting the benefits of music education and your brief “takeaways” from the article.
- A “Did You Know?” fun fact about a composer, music, the piano, etc.
4. Week Four: Recap The Month
It’s time for a “round-up” of everything that was accomplished in your studio during the month. Take highlights from all three of your previous emails and wrap it up in one “catch-all” email. Busy families will appreciate the review.
- Give a run-down of the special activities or events that took place
- Recap your studio’s monthly focus and describe how it was met
- Share one or two different photos of the new resources you used that month
- Mention your “student of the month” again and congratulate him or her.
- Mention the piano parent resource/tip again and thank them for their support/participation
Let Us Know If You’ll Be Starting This In 2018!
Regular communication does more than simply pass on information; it helps your piano parents to feel connected to your studio. This sense of connection will help to eliminate “extra” emails you then have to answer, will encourage word-of-mouth as parents glow about the fabulous things you are doing in your studio, and it creates an overall sense of belonging. The time you spend crafting these weekly emails will pay off in innumerable ways. Will you be starting this in 2018? Let us know in the comments below!